Maple HR Inc. Terms and Conditions
- Introduction
1.1. These Terms and Conditions (“T&Cs”) govern the relationship between Maple HR Inc. (“the Company”) and its clients and candidates (“the Parties”). 1.2. By engaging the services of Maple HR Inc., the Parties agree to these T&Cs as binding and enforceable under the law.
- Services Provided
2.1. Maple HR Inc. provides staffing and recruitment services, including temporary help, permanent placement, and contract staffing. 2.2. The Company shall perform all services with due skill, care, and diligence in accordance with industry standards and applicable laws, including the Ontario Employment Standards Act, 2000 (“ESA”).
- Temporary Staffing
3.1. Candidates engaged for temporary positions are employees of Maple HR Inc. and will be provided to the client for a specified duration or on an ongoing basis. 3.2. Maple HR Inc. is responsible for the payment of wages, statutory benefits, and all other employment obligations under the ESA. 3.3. Clients shall not employ temporary staff directly or indirectly without prior written consent from Maple HR Inc. during or within six months after the end of the assignment.
- Permanent Placement
4.1. Maple HR Inc. offers recruitment services for permanent placement positions. 4.2. Clients agree to pay a placement fee as determined in the placement agreement. This fee is due upon the candidate’s acceptance of the offer of employment. 4.3. In the event the candidate leaves the client’s employment within a specified period (as outlined in the placement agreement), Maple HR Inc. may offer a replacement candidate or a partial refund, subject to the terms agreed upon in the placement agreement.
- Contract Staffing
5.1. Contract employees provided by Maple HR Inc. are engaged for specific projects or timeframes as agreed between the Parties. 5.2. The client shall not extend or renew the contract of any candidate without prior written agreement from Maple HR Inc. 5.3. All contract staff are subject to the same employment obligations and protections under the ESA.
- Client Responsibilities
6.1. Clients shall provide a safe working environment for all temporary, permanent, and contract staff in compliance with the Occupational Health and Safety Act, R.S.O. 1990. 6.2. Clients shall comply with all applicable employment laws and regulations, including those related to discrimination, harassment, and workplace safety. 6.3. Clients shall not directly hire or engage any candidate introduced by Maple HR Inc. without the Company’s consent and payment of the applicable fees.
- Candidate Responsibilities
7.1. Candidates agree to provide accurate and truthful information during the recruitment process. 7.2. Candidates must notify Maple HR Inc. immediately if they are unable to fulfill an assignment or employment offer. 7.3. Candidates must comply with all client policies and procedures while on assignment or in employment.
- Confidentiality
8.1. The Parties agree to keep confidential any proprietary information obtained during the course of their relationship. 8.2. Confidential information shall not be disclosed to any third party without the prior written consent of the disclosing party, except as required by law.
- Data Protection
9.1. Maple HR Inc. complies with the Personal Information Protection and Electronic Documents Act (PIPEDA) and other applicable data protection laws. 9.2. The Company will collect, use, and store personal data only for the purposes of recruitment and employment in accordance with its Privacy Policy.
- Termination
10.1. Either party may terminate the engagement with reasonable notice as stipulated in the service agreement. 10.2. Maple HR Inc. reserves the right to terminate any candidate’s assignment or employment if they breach these T&Cs or engage in misconduct.
- Liability
11.1. Maple HR Inc. shall not be liable for any indirect, special, or consequential damages arising out of or in connection with its services. 11.2. The Company’s total liability under these T&Cs shall not exceed the fees paid by the client for the relevant services.
- Dispute Resolution
12.1. Any disputes arising out of these T&Cs shall be resolved through negotiation between the Parties in good faith. 12.2. If the dispute cannot be resolved through negotiation, it shall be submitted to mediation before resorting to litigation.
- Governing Law
13.1. These T&Cs shall be governed by and construed in accordance with the laws of the Province of Ontario, Canada. 13.2. Any legal action or proceeding arising under these T&Cs shall be brought exclusively in the courts of Ontario.
- Amendments
14.1. Maple HR Inc. reserves the right to amend these T&Cs at any time. Clients and candidates will be notified of any significant changes. 14.2. Continued use of Maple HR Inc.’s services after such amendments shall constitute acceptance of the revised T&Cs.
- Entire Agreement
15.1. These T&Cs, together with any service agreements or placement agreements, constitute the entire agreement between the Parties and supersede all prior discussions, agreements, or understandings.